5 Simple Productivity Hacks for Entrepreneurs

If you’re like many people running a business, you are probably always on the lookout for ways to boost your productivity.  We’ve got 5 simple productivity hacks to help you get your work done!

There are days when you probably feel like there are too many things to get done and not enough hours to complete them.  It doesn’t help when your schedule keeps being interrupted by online distractions.  The numerous emails you receive, for example, can really take a hit to your productivity.  You may also have a large amount of social media messages and notifications to go through.  Add the various online messages from your supervisor and team members, and it’s no wonder that after a while you start to feel crazy.

However, here are 5 simple productivity hacks you can follow that can help you keep to your schedule—and keep your sanity along the way.

1. Track your brand through an alert system.

Negative reviews and complaints online can do a lot of damage to your brand, so you have to respond quickly to mitigate the damage.  Monitoring your social media platforms in real-time can cost you a lot of valuable work time, though.  Instead, you should be using a tracking system so that you are alerted when your brand is mentioned, rather than refreshing your platforms unnecessarily.

Tracking your brand also gives you a better idea of how people are regarding your brand identity and marketing campaigns.  You can also set alerts for your competition, so you can keep track of how they’re doing, as well.

2. Set your calendar to public.

A calendar is great for productivity, as it helps you to organize your schedule more efficiently.  You can set aside a reasonable amount of time for each task, and during that time you know what to focus on.

It’s best if your schedule is visible to others so that they know not to bother you when you are busy working or in a meeting.  This is also helpful for excusing yourself from meetings that run late because others know that you will stick to your schedule.  Having a public calendar may even work as motivation for others to run meetings more smoothly and efficiently, not wasting time on inconsequential matters.

3. Prioritize your KPIs.

What are KPIs?  These are your key performance indicators.  They tell you how you are doing when it comes to meeting certain standards.  So whether you’re supposed to bring in a certain amount of sales per month, or your aim is to be covered by four major online publications every season, you can check where you are each day in achieving those goals.  For the PR coverage of four online publications a season, this means that on average your brand should be covered once a month.  If you’re running short, then you know that you have to focus on this task more in the coming weeks.

4. Block out tabs and notifications from social media sites like Facebook.

These are distractions that you really don’t need at all—and if you really think about it, most of the time when you’re spending time on social media at work, it’s not because you’re so popular, it’s because you are choosing not to be productive.

5. Wear headphones to avoid useless chitchat.

You can do this even when you’re not actually listening to music.  It just discourages other people from disturbing you unless it’s actually necessary.  With noise-canceling headphones, you can even ignore discussions held by the others in an open-space office.

Distractions are the bane of workplace productivity, but with some determination and these 5 simple productivity hacks, you can reduce them to a minimum and actually get your work done.

LA Startups Crew
Los Angeles Startups
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.
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LA Startups Crew
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.

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5 Mindful Ways Manage Workplace Email

5 Mindful Ways Manage Workplace Email

Email is helpful, but it can also be addictive. Here are some ways to be properly mindful of your work email so you’re free to do more important tasks.


It’s true that emails are extremely useful and practical means of communications. But it’s also true that it can actually be addictive. It’s possible that whenever you get an email message, your brain releases a dose of dopamine that makes you “feel good”. After a while, you get used to the sensation and not having that feeling can make you feel lousy.

Email addiction is so pervasive these days that an estimated 11 million people in the US suffer from this malady. Emails can take up a disproportionate amount of anyone’s time so that a person may not even have enough time for more important tasks.

However, this problem is treatable. You can adopt the following habits to help wean you from your email obsession so that you have enough time for more important tasks.

1 Don’t Do Emails as the First Task of the Morning

It’s very common for people to get to the office and then the first thing they do is check their email. On the face of it, this makes sense. Some messages may have come overnight and the information might be crucial. Others like to ease into their work schedule for the day, and dealing with emails is easy enough. It’s like driving a car—dealing with email is like getting on first gear.

The problem with this approach is that most people are more alert and focused during the first half of the morning. At this point, you’re at the very height of your concentration and creativity. So you waste all that potential by dealing with email, which in general aren’t all that crucial for the work ahead.

So when you get to the office, don’t open your email inbox right away. Instead, postpone it to about an hour after you arrive.

2 Turn Off All Email Notifications

One of the advantages of email notifications is that you’re immediately made aware when you get an email. If you’re waiting for an important message, then you’d certainly want to be notified right away.

However, it’s not as advantageous as it may seem at first glance. That’s because if certain messages are crucial enough, then there are other ways to get the message to you—like a phone call.

So instead, your work is constantly interrupted by generally unimportant chitchat. You get jarred from your work by the alarm or the popup, and then you waste time dealing with the message.

Then you waste more time trying to get back into the flow of your work. If you’re regularly bombarded with emails though, then getting into your proper mental workflow can be impossible.

So instead, turn off all your email notifications. Kill all the popups and alarms. More likely than not, you’ll be better able to concentrate on your work because your emails aren’t ruining your focus.

3 Schedule At least an Hour a Day for Focused Work

First, you need to identify the part of the day during which you’re at your peak when it comes to being focused. For most people, this is at the start of the workday early in the morning.

Now you need to schedule an hour or 90 minutes for this focused time period. During this time, you have to eliminate all distractions. Find an isolated place, or close your office door. Put your smartphone away. Avoid online chats and emails. Avoid internal distractions too, so stop thinking about what you’ll have for lunch.

Instead, clearly define what you want to do during this time. Pick the tasks you need to accomplish, and concentrate on them. Schedule such a time for all your work days and be disciplined about it.

4 Properly Set Your Email Schedule

What you need to understand about email is that you can’t just drop whatever you’re doing during the day just so you can check a new email message. This just leads to unfocused work with the work results to match.

So when should you deal with your email? Your best bet is to allocate a fixed time during the workday when you can deal with all your pending email messages at once. Of course, the time period, the length of time for this email period, and frequency will all depend on the nature of your work, the volume of emails you get, and your own personal preferences.

However, it’s best if you set aside maybe 2 or 3 blocks of time during the day for email. Perhaps you can set some time in the late morning, and another time during the afternoon for email.

Then you can estimate how much time you need to read these messages and to write replies. If you think you’ll spend about an hour and a half total and you plan on having 2 time periods for email, then each one will last about 45 minutes or so.

5 Work with Your Team on Proper Email Culture

All the work you do on proper email handling can get undone when your team or department members don’t take the same approach to email. You can start by informing your teammates about your approach, and encouraging them to adopt the same methods you use for handling email.

You can also inform them about your “focused work” period so that they would know not to bother you during this time. You can also perhaps set the same time for everyone to check their emails so that people will also know when to expect replies from you regarding the emails they sent.

All in all, emails are helpful—but only if you don’t allow them to take over your daily schedule. Emails have their own place during your workday, and these email messages can’t be allowed to disrupt your mental focus throughout the day. Free yourself from wasteful email practices, and you’ll find yourself a lot more productive in the end.

Founder, Editor-in-Chief
LAStartups.com, Schmoozd.com
A native Angeleno. John studied engineering at UCLA; founded Schmoozd, an offline social tech networking event in LA with 30,000 subs; ran a startup accelerator (StartEngine). Worked for several major brands like Toyota, DIRECTV, Hitachi, and Raytheon. A mentor at LMU Entrepreneur School. And advises a dozen local LA startups building amazing tech in various industries; also invested in some.
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LAStartups.com, Schmoozd.com
A native Angeleno. John studied engineering at UCLA; founded Schmoozd, an offline social tech networking event in LA with 30,000 subs; ran a startup accelerator (StartEngine). Worked for several major brands like Toyota, DIRECTV, Hitachi, and Raytheon. A mentor at LMU Entrepreneur School. And advises a dozen local LA startups building amazing tech in various industries; also invested in some.

An Engineer’s Guide to Picking The Right Startup To Join

An Engineer's Guide to Picking The Right Startup To Join

Many engineers are lured by the growth potential of joining a startup. Not only will you get exciting and innovative projects to work on but you can also have the opportunity to create a trail-blazing product with high impact.

Working for a great startup can give you tremendous satisfaction and accelerate your career but joining a bad one can lead to burnout, frustration, and disenchantment.

Over the course of your career as an engineer, you’d likely work for just 7 to 10 companies. Even if all of them are startups, you only have limited opportunities to pick a winner that will make a mark.

However, given that as many as 90% of new startups fail, picking one that’s a good fit and have the potential to succeed is often quite challenging.

An Engineer's Guide to Picking The Right Startup To Join

 

Source

As a software engineer, how can you figure out the legitimacy of the tech company you are interviewing at? What signs of success should you look out for? How can you tell the “real deal” from the smoke and mirrors?

Here are some signals you should look out for:

The Leadership and the Culture

  • The startup should be founded on a vision and mission that are aligned with your values and interests. You’ll put in the hours and take on more risks so make sure the company is building something that you believe in and are excited about.
  • Consider the caliber and experience of the CEO, CTO, and VP of Engineering. Tenure, credibility, and past exits go a very very long way to a successful venture.
  • Most startups depend on VC investments to stay afloat and expand. The CEO should have the ability and track record of raising capital, help VCs see the company’s vision, and sell the product to the first customers.
  • The CEO of a startup has a substantial impact on the success of the company, so pay attention to whether he/she has the traits needed to take the startup off the ground. E.g., a CEO that’s dismissive of challenges is often a red flag.
  • Evaluate the caliber of everyone working at the company, not just the engineer department. Have they worked at other VC backed startups?  Did those startups have good engineering and culture?  You should even be appraising the sales team and/or customer acquisition strategy. If a company wants to solely use craigslist to find talent – that’s a bit of a red flag.

The Investors

  • The VC firms or investors funding a startup are good indicators of its potential. Of course, VCs can be wrong but they have done a lot of research on the founders, the technologies, and the market before whipping out their checkbooks.
  • Consider the names and history of the partners on a VC firm’s board to see if they have a good track record in picking startups that succeed. VCs are typically well connected and have either raised capital or sold companies, so they often have unique insights from their experiences and networks.
  • Look for a startup that gets repeated investment from reputable VC firms. For example, if a top-tier VC (e.g., Sequoia, Benchmark, or A16) invested in seed and then series A, then you could take that as a promising sign.
  • Ignore vanity signs that look good on paper but bring nothing substantial to the table. For example, “fancy advisors” that aren’t involved in the day-to-day operation or “big clients” who simply tested a free auxiliary product. If their corp site seems kind of fluffy, red flag.

Company Size and the Team

  • For a small startup (e.g., 10 employees), you’d likely be working directly with the leadership team instead of middle managers. Find out how the CEO views management to get a gauge on how the company is likely to evolve.
  • When evaluating a 100-person company, you’d probably be talking to a couple of managers during the interview process. Make sure to find out about the company’s approach to management and its priorities.
  • Observe the workplace environment and talk to those “in the trenches” – how employees act and interact in the workplace often tell you more about the company than management would in an interview. For example, do people seem cagey, sincere, controlling, result-oriented, narcissistic, driven, etc.?
  • Find out what “growth” looks like for the leadership team and if they’re approaching the company’s expansion thoughtfully. For instance, how’s the company handling mentorship and onboarding? What’s the growth projection for the team? Are they hiring in a well-orchestrated manner with a reasonable junior to senior employee ratio?

The Market, the Product, and the Path to Profits

  • Ultimately, a product needs buyers in order to be successful. Research the competitive dynamics of the market and the position of the company within the market to see if the product is likely to succeed.
  • Consider the current profitability of the company or if there are a clear path and timeline to becoming profitable.
  • Ask open-ended “big picture” questions at the strategic level, such as:
    • The source of funding and eventual exit strategy, if any.
    • The overall product or service direction.
    • The startup’s primary customers and competitors.
    • Short-term and long-term challenges to growth and survival.
    • Where you fit into their big picture (e.g., how they see you helping them succeed.)

Conclusion

The startup environment isn’t always easy to navigate but it offers exciting opportunities that are stimulating and potentially lucrative for engineers.

When evaluating a startup, consider both direct answers from the leadership and indirect answers (e.g., from your observation or informal conversations with other employees) to paint a picture of what you can expect life to be like at the company.

Since you’ll be working closely with everyone in the company, make sure to take your values and personalities into consideration so you can create an enriching experience for yourself while building a career.

Not everything is glossy and fun in a startup. In fact, if everything sounds too perfect, generic, polished, canned, or politically correct – that could be a red flag that you should dig deeper before getting onboard.


 

Cadre is a quality over quantity boutique recruiting shop specializing in all things software engineering, robotics, artificial intelligence, and autonomous vehicles. Cadre is building a talent network utilizing AI and Machine Learning to help solve the tech talent crisis across their portfolio of 85 startups throughout California, Seattle, and Austin.

 

Jason Stomel
Contributor
Cadre Talent, Santa Monica, CA
Jason is the founder and CEO of Cadre; a talent agency, recruiting software incubator and Angel Investor. He has been recruiting in LA for 12 years across a portfolio of startups ranging from Pre-Series A to publicly traded tech companies and Venture Capitalists.
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Jason Stomel
Cadre Talent, Santa Monica, CA
Jason is the founder and CEO of Cadre; a talent agency, recruiting software incubator and Angel Investor. He has been recruiting in LA for 12 years across a portfolio of startups ranging from Pre-Series A to publicly traded tech companies and Venture Capitalists.

Living And Working in Los Angeles, California

Living And Working In Los Angeles, California

When it comes to the Los Angeles area, the key word here is “greater”. It encompasses a huge metropolitan area of almost 34 thousand square miles filled with a population of about 18.7 million people. It’s the 2nd-largest urban region in the whole US. The Los Angeles metropolitan area alone measures 4,850 square miles in area.

It includes 5 counties, with Los Angeles County, Orange County, Ventura County, Riverside County, and San Bernardino County. Its cities include Los Angeles, Long Beach, Riverside, San Bernardino, Santa Ana, Anaheim, Irvine, Oxnard, Ontario, and Glendale.

Fun Things To Do

In this huge region, just about any type of entertainment is available, and your options will reach up to the hundreds or even thousands.

  • Looking for restaurants? Here you’ll find all types of cuisine, and creative chefs may define their own cuisine by fusing different types into a new creative cuisine. Formal establishments for fine dining are spread throughout the region, while it seems like every corner has a fast food joint ready to offer quick sustenance for the residents. Many of these fast food restaurants are open 24/7.
  • Pubs and bars are also plentiful, and here you’re like to find every brand of beer or liquor coming from all parts of the world. You’ll be able to finally taste every single malt whiskey from different Scottish regions (or even from countries like Japan) and your knowledge of beer brands will definitely improve.
  • These establishments can also offer all types of entertainment programs. Not only do you get live music of various genres, but you can also find comedians, poetry readings, theatrical shows, mimes, gymnasts, magicians, and many other performers.
  • Beaches are also available here. You can go to Santa Monica or visit Venice Beach. The boardwalks and promenades in these places offer eclectic goods, unique performers, and playing courts for various sports.
  • Does your family love to relax in parks? Just about every neighborhood has a nice park for picnics and for playgrounds. And the entire region is dotted with major California state parks.
  • For dedicated shoppers, you won’t run out of malls in the Greater Los Angeles area. The most prominent shopping areas include Rodeo Drive in Beverly Hills, Abbott Kinney Boulevard, the Sunset Strip, Melrose Avenue, the Miracle Mile, the Fairfax District, Wilshire Boulevard, Robertson Boulevard, and Third Street Promenade in Santa Monica.
  • For the sports-inclined, just about every sport is played here as well. That includes less well-known sports such as rugby and even cricket. The Los Angeles Dodgers and the Los Angeles Angels of Anaheim delight the baseball fans, basketball fans love the Los Angeles Lakers and the Los Angeles Clippers, hockey fans have the Los Angeles Kings and Anaheim Ducks, and even soccer fans the Los Angeles Galaxy with the Los Angeles Football Club coming soon. And even football fans don’t have to wait anymore to watch NFL games live and in person, as the Los Angeles Rams have come to town.

Education

The Greater Los Angeles area has hundreds of colleges and universities, and its total student population number in the millions. Among the most prominent include University of California – Los Angeles (UCLA), University of Southern California USC, California Institute of Technology (Caltech), Pepperdine University, Occidental College (Oxy), University of California – Irvine, Chapman University, and Pomona College.

Just about every major course can be studied in this region, ranging from the various art courses to every branch of the sciences.

Notable companies

It will require an entire book to list down all the notable companies in this huge region. Its economy has reached $770.6 billion. But it is perhaps most well-known as the hub of the largest entertainment industry in the world. It is here where the top-grossing films are produced, where the most popular TV shows are made, and where musical artists record their music. Los Angeles alone has 841 museums and art galleries with more than a thousand musical, theater, dance, and performing groups.

The area now boasts of the huge fashion industry, so much so that its workforce now outnumbers the workers in the New York fashion industry. Health services and the biomedical industry account for 700,000 jobs, while 190,000 more work for the aerospace and tech industry.

In fact, the area has now seen a steady influx of tech companies gobbling up office space in the area. And it’s now known as Silicon Beach, as a viable and more fun alternative to Silicon Valley. Hundreds of cutting-edge tech incubators and startups have come in, and they’ve joined the tech giants like Google and Facebook which have opened offices in the area. Check out these 50 Hottest LA Startups

Economic – why you want a JOB here

You’ll want a job here because the coolest jobs are here. They’re available in many of the most exciting tech industries, including the video game industry, social median special effects for TV and film, biotech, mobile apps and games, and a whole lot more.

And here you have every entertainment option right at your fingertips, with shopping districts, beaches, and state parks offering respite from work.

Check our Job page regularly for available opportunities that can match your background and qualifications. As you get a glimpse of what’s available in the area, you can now jumpstart your Los Angeles journey.

 

LA Startups Crew
Los Angeles Startups
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.
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LA Startups Crew
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.

4 Tips For Building A Personal Brand

4 Tips For Building A Personal Brand

Here’s a list of how you can go about creating your own personal brand.


Most people know about company branding, and in fact, business execs spend an inordinate amount of time making sure that their company brand projects the right sort of attitude and reputation. But you also need your own personal brand, especially in the workplace and in your industry.

Your personal brand is like your shortcut identity in high school: like the jock, the nerd, the cheerleader, the tough guy, the musician, the artist, and the class clown. In the adult world, you will also need to cultivate your own personal brand and identity to help promote your advancement.

Your personal brand reflects who you are and who you want to be. It’s all about you’re your motivations, your principles, and your goals. All these are projected by how you dress and act in interviews, in the office, and in social media. You must know what your personal brand is and the reasons why it makes you unique, so you can use it to advance and achieve your goals.

So how do you do it? Here are a few ways that many business leaders have done it:

Clarify Your Core Values

You must know for sure what you really care about and stand for. These things are your core values, and they basically define who you really are. You have to know what these values are so that you can actually go about and project them to the people around you. If you don’t know what your core values are, then you can never be certain that you’re projecting them properly.

To figure out your core values, here’s a simple trick. Start by writing down 10 values that you most hold dear. It can be your honesty, integrity, your penchant for hard work, your love of knowledge, or your courage. Begin the list with 10 values, but then later you need to cut that down to 5 core values.

You can ask yourself this key question to help you out: How much would it hurt you if people didn’t believe something about you. Would it hurt if they didn’t think you were smart, honest, hard-working, or brave? If you’re okay about people not believing that you’re hard-working, then industriousness isn’t really one of your core values. But if it makes you feel ashamed to the very marrow of your bones if people think you’re a coward, then courage is absolutely one of your core values.

Then you can help yourself remember those core values by remembering a motto or a saying about them. You can also keep in mind a person who embodies those ideals. For some people, it can even be the lyrics of a song.

Set Aside a Time for Reflection

Most people spend all their time working, hanging out with friends, bingeing on entertainment media, or sleeping. Hardly anyone sets aside a bit of time to just pause and reflect on themselves. If you do want to solidify your understanding of the core values that make up your personal brand, then you need a block of time for self-reflection.

What you need to do is to set up a “meeting”, except that it’s a meeting with just yourself. It doesn’t have to be done all that frequently.  Even once a month can work wonders.

During this time, you have several key goals in the agenda for the meeting. You need to ponder exactly what steps you’re taking to live up to the values that you supposedly hold dear. You need to assess your goals in your career and personal life, and then check up on how exactly you’re progressing to achieve those goals. You also need to find out what choices you have to make so you’re able to live your core values.

It’s not absolutely necessary that you always come up with clear-cut answers during this meeting of self-reflection. What’s more important is that you take stock of what you’re actually doing.

To do this right, you need to treat it seriously. It’s a meeting, so you don’t do it when you’re tired. You need to do it when you’re at your best instead. You can reflect while you’re taking a break alone in your favorite coffee shop, or even while you’re in the bathroom.

Find Your Role Models

Lots of people idolize trailblazers in their field. Artists love Pollock and Monet, musicians can go for hip hop artists and famous rock guitarists, and writers can idolize Austen and Shakespeare. Scientists have Stephen Hawking and computer nerds look up to Brin and Gates. The point of having a role model is that these people prove that it’s possible to succeed and do well in your chosen field. This boosts your confidence in your chosen profession, and their success can motivate us to achieve our own goals.

It’s not always easy to find the right role model that embodies all your core values. But you can narrow down your choices but assembling your dream team of advisors. These are the people who exemplify what you stand for, and whose advice you trust.

If they’re celebs, you can check out what they have to say through interviews and social media. They can also be more ordinary folks in your circle of friends and family or you know them through work. You can always try to meet up with them for a quick cup of coffee or for lunch, and you may pick things up when you do meet.

Don’t Always Play It Safe

Playing it safe all the time keeps you from taking risks, but is a very easy way to lose yourself into mediocrity. But senseless risk-taking doesn’t help either. So what kind of risks should you take? These are the risks that provide opportunities and rewards that enable you to reach your goals.

So if you value independence, courage, and leadership, you can’t be stuck into a safe job forever. At some point, you’ll have to man up and strike out on your own. You need to make sure that these risks to help you towards your professed goals and interests so that you can reap the highest rewards.

All in all, personal branding is all about knowing yourself and acting like yourself. Know what you want and who you are, and act to make really set out to achieve your goals.

Also, check out Fearlessly Elevate Your Personal Brand

LA Startups Crew
Los Angeles Startups
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.
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LA Startups Crew
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.

Best Project Management Practice For Complex Projects

Best Project Management Practice For Complex Projects

Managing a complex project requires careful planning and an accurate estimation in terms of resources needed and deadlines that need to be met – and this is all prior to starting to execute on the project. Requirements must also be clearly understood, forming the basis of the project plan and helping to clearly define the goals of the project.

Not all projects are worth the time and effort, and sometimes there is a tendency to overestimate the capability of a team. On the other hand, you cannot know the limits of your team unless you take the plunge. If you boil it down, there are only two reasons why a project would not be fulfilled by your team: it is either a matter of ability or of management.

For ability, there is no substitute for good training, hard work, experience, and team synergy. Those four core characteristics are essential.  Hundreds of thousands of scholarly articles and case studies have been done just to find out how to achieve these characteristics, and a short feature in this article will not do them justice.

On the other hand, proper project management is much more straightforward and truly has a gigantic impact on the productivity of a team, ultimately promising results if done correctly. Project management may sound high-level and strategic, and this is partly correct, but, at its heart, project management is actually very simple to learn and achieve. It is the execution part of the process that takes time and effort. Simply put, project management is how a leader fulfills steps in order to complete a project successfully. Here are a few things you can do to make sure that a project is managed properly.

1. Get a bird’s eye view and look for the forest to follow up with focusing on the trees

Whether it be for conceptualizing and starting your project, for troubleshooting and improving the process for the duration of the said project, inductive thinking, or the top-down thinking, can definitely help. By knowing that conclusion that you want to arrive and then start building up from there, the project will have a better structure and the execution would be easier. Looking at the bigger picture will allow you to find the bottlenecks and the problem.

You can do this by either looking at it with the mentality of a third neutral person or better yet ask an expert who has no part in your project. For instance, asking questions in Quora or opinions with your friends in your social media, provided of course that you can trust them with your privacy and secrecy, will definitely help you find a different perspective.

2. Make a superstar team who knows the project well

By superstar team, we do not mean the best of the best, which was very good can be quite costly and a team of geniuses does have its own unique problems. What we mean is that you should make your current team superstars. This is directly related to the first reason why a project could feel like something beyond the capabilities of the team. We are not just talking about the capability but also the synergy of the team. To make it more straightforward, we make the team learn during the project and not just do.

Getting an experienced expert is good, but if you are thinking long-term, which you should, cultivating talent is the way to go. In managing a project, deal with it as an opportunity for your team members to level up, whether by improving on their abilities and talents or by improving the synergy of the team by making them more integrated and knowledgeable about the team members and the long-term vision and goals of your business.

This can be done by integrating tools into your project management that not only remind them of their duties and responsibilities but also make the team aware of where the progress of the project is currently. One way to do that is to use software light Trello or Scoro. These tools will not only give a visual representation people assigned, they will also allow you to put comments and do even time tracking and reports on finances and project progress. If you do not have a project management tool yet, please get one as soon as possible. You will see your efficiency improve by leaps and bounds.

3. Communication should be proper

You may have a plan that has a great top-down perspective and you may have the best tools for your project management, but one thing where a competent team can fail is the breakdown of communications. We are not just talking about the lack of communication. What we are talking about this proper communication. Communication is a two-way process, in the listener or receiver is as important as the sender of the message.

The best way to ensure that there will be no misunderstanding or miscommunication is to use not only a reliable tool but to also properly word your messages. There are communication tools like Slack and in fact, most project management tools have their own communication channels. Instant messaging is best and will beat out not only e-mail but also voice calls because instant messaging is faster and easier to understand.

As for your communications, it is best to use simple language for instructions and more detailed sentences for the process. It is best to start with what should be the result by use of descriptions using adjectives and adverbs and then followed by a series of instructions which has a lot of verbs and concluded by recommendations for processes. That way, your communications are easier to understand and by using words economically.

In simpler words, you can improve your project management by focusing first on the bigger picture, followed by the proper use of tools and lastly by using proper communication channels and techniques.

Overall, a project manager must be an expert in leadership, communication, and organizational skills. With the high workload and stress, it is critical to have the skills required to bring a project to the finish line. Staying accountable and aware of all aspects of the project will guide you to project management success.

Also, try these 10 shortcuts to boost your productivity.

LA Startups Crew
Los Angeles Startups
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.
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LA Startups Crew
Santa Monica, Culver City, Venice, Hollywood, and beyond
LAStartups.com is a digital lifestyle publication that covers the culture of startups and technology companies in Los Angeles. It is the go-to site for people who want to keep up with what matters in Los Angeles’ tech and startups from those who know the city best.